Point your reception tablet's camera at a passport, DNI (Spanish national ID) or NIE (foreigner ID). ScanIn reads the MRZ, extracts every guest detail, fills in the parte de viajeros (the guest registration report) and leaves it ready to send to the Guardia Civil — without your receptionist typing a single character.
Every tourist accommodation business in Spain is required to record its guests' identity details and report them to the security forces. ScanIn does it automatically.
Hotels must complete the "Parte de Viajeros" (the official guest registration report) with each guest's identification details (full name, nationality, document type and number, date of birth, sex) and transmit them electronically to the Guardia Civil or the Policía Nacional (Spain's national police) within a maximum of 24 hours. Non-compliance can lead to administrative fines of up to €30,000. ScanIn automates the whole process.
In an 80-room hotel at 75% average occupancy: over 2 hours saved every day on document registration alone.
This isn't a generic scanning app. ScanIn is built specifically around the hotel reception workflow — fast, accurate, with the legal formats already built in.
Reads the machine-readable zone (MRZ) of passports and travel documents in under 2 seconds. It automatically extracts every field standardised by ICAO: first name, surname, nationality, document number, and dates of birth and expiry.
Generates the parte de viajeros (guest registration report) in exactly the format required by the Guardia Civil and the Cuerpo Nacional de Policía. One click to export it or send it straight to the reporting system of the Secretaría de Estado de Seguridad (Spain's State Secretariat for Security).
A reception tablet, a smartphone, a dedicated document scanner or a webcam. No special hardware needed. If it has a camera and an internet connection, you can start scanning.
Guest identity data is stored encrypted with AES-256. Role-based access control, an audit log of every access, and automatic deletion once the legal retention period (3 years) expires.
Every hotel in the group gets its own configuration. Different receptionists, different permissions. From a central dashboard, the corporate manager sees check-in volume and compliance status across every property.
Export the extracted data straight into the main hotel management systems: Opera Cloud, Mews, Cloudbeds, Protel and any PMS with an API. Guest details land in the booking record on their own.
ScanIn recognises identity documents from more than 190 countries: passports, national ID cards, residence permits and driving licences with an NFC chip or an MRZ.
No special gestures to learn, no lighting to adjust, no lenses to clean. A receptionist picks it up in under a minute.
One URL in the browser on your reception tablet. No apps to install, no manual updates. Works on iOS, Android, Windows and ChromeOS.
The guest holds their passport or DNI in front of the camera. ScanIn detects the document automatically, reads the MRZ and extracts every field in under 2 seconds.
The receptionist checks the extracted details on screen, confirms with a tap, and ScanIn saves the record, updates the PMS and leaves the parte de viajeros ready to send. Done.
Tell us how many check-ins you handle and we'll put a quote together for your reception desk.
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